Township of Scio, Michigan

Minutes of the Scio DDA meeting held on January 9, 2006

Scio Township Hall

827 North Zeeb Road

Ann Arbor, Mi 48103

Chairman Upton called the meeting to order at 12:08 PM

Roll Call:

Members Present: Bliss, Colvin, Cornish, Holland, Luckhardt, Nielsen, Upton and Weaver

Members Absent: Fox

Others Present: Mayo (Planning Commission), Fecho, Lewan (Carlisle/Wortman), Coe (C/W), Fortin (C/W), Hedberg, Siddall, DelVecchio

Bliss moved and Cornish seconded a motion to approve the minutes of the meeting held on December 12, 2005. All attending members approved the motion.

No Road Committee meeting was held in December.

Lewan and the other attending representative of Carlisle/Wortman gave a presentation of their proposal to act as planning consultation to the proposed DDA lifetime extension. (Refer to the attached document). They also made a presentation on work being done towards to updating of the Township Master Plan.

Washtenaw County Road Commission Report:

Construction of the Baker Road Improvement Project is scheduled to begin in 2006. DelVecchio will seek confirmation from MDOT. The local portion of the project is $500,000. DelVechio will set up a meeting with MDOT to determine when this amount must be paid. The DDA would like to pay when the construction contract is awarded, probably in March or April.

The T/A closing was concluded on December 30, 2005. The sign will be relocated in the spring.

DelVecchio is ready to schedule properties for appraisals. He is currently scheduling meetings with property owners, but is holding back on some of the more complicated situations, as we require ordinance changes in place before moving along. DelVecchio will have a property status report ready for the next DDA meeting.

DelVecchio reviewed the mitigation contract proposed by OHM. This was not a competitive bid as the cost was in line with Phases I and II and the DDA would be dealing with our present design firm.

Landscape Consultant’s Report:

Will be going over what has to be done for the next season (contracts, etc.). Will have these in place by March first. Luckhardt mentioned that some trees had been knocked down along Jackson Blvd.. Hedberg will look at the damage and determine what should be done.

Chairman’s Report:

The 2967 report is in Plante/Moran’s hands for submission to the State Treasury Department. The discrepancies in the initial SEV value of the DDA district are being corrected. The error was due to evaluating all three properties due to a split at the value of the original property. There remains the problem of determining how many jobs have been created due to the activities of the DDA, DeLong is working on this and will get the best information he can to Plante/Moran for inclusion with the report to the State and local taxing units.

Nielsen reported on the status of the Citizen’s Committee. We are down to 4 members and need 5 more.

Executive Director’s Report:

Financial reports were submitted with the Agenda. DeLong asked, if there were questions. There weren’t any.

Other Reports: There weren’t any.

Old Business: There wasn’t any.

New Business:

Payment of the following list invoices was moved by Nielson and seconded by Colvin.

WCRC $77,182.30

Hedberg Associates $197.50

Richard A. DeLong $800.00

anera Bread $133.66

Total $78,313.46

Roll Call: Bliss Yes, Colvin Yes, Cornish Yes, Fox Absent, Holland Absent, Luckhardt Yes, Nielsen Yes, Upton yes, Weaver yes. The motion passed.

Cornish moved and Weaver seconded a motion to approve the mitigation agreement with OHM in the amount of $61,012.84.

Roll Call: Bliss Yes, Colvin Yes, Cornish Yes, Fox Absent, Holland Absent, Luckhardt Yes, Nielsen Yes, Upton yes, and Weaver yes. The motion passed.

Cornish moved and Weaver seconded a motion to accept the proposal by Carlisle/Wortman to provide professional services at a cost not to exceed $17, 260.00.

Roll Call: Bliss Yes, Colvin Yes, Cornish Yes, Fox Absent, Holland Absent, Luckhardt Yes, Nielsen Yes, Upton yes, and Weaver yes. The motion passed.

Discussion and audience participation:

The timing of selecting a financial consultant was discussed. This will be resolved in cooperation with the C/W plan. There was also discussion about the relationship between the Planning Commission and the DDA. Darrell will work with Lewan on this subject.

There was no audience participation.

Adjournment:

Weaver made and Bliss seconded a motion to adjourn. There was no audience participation. All members present approved the motion.