Minutes of the Scio DDA meeting held on February 13, 2006
Scio Township Hall
827 North Zeeb Road
Ann Arbor, Mi 48103
Chairman Upton called the meeting to order at 12:12 PM
Roll Call:
Members Present: Bliss, Colvin, Cornish, Holland, Luckhardt, Nielsen and Upton
Members Absent: Fox and Weaver
Others Present: DeLong, DelVecchio, Fecho, Hedberg and Siddall
Bliss moved and Nielsen seconded a motion to approve the minutes of the meeting held on January 9, 2006. All attending members approved the motion.
Notes from the Road Committee meetings of January 6 & 26 were received and filed.
Washtenaw County Road Commission Report:
The letter from MDOT, a copy of which was included with the agenda, was summarized by DelVecchio. DelVecchio has met with six appraisers and is sending out requests for estimates for the first six properties, which he will review and then assign for appraisal.
OHM has done the mitigation work on the six properties. DelVecchio handed out Phase III Parcel Acquisition Status reports to the Board. He also showed and explained how he will be presenting slides of individual properties and relating them to Phase III ROW maps as ROW acquisition progresses. He displayed several examples of how the system will work. He has and will notify property owners that appraisers will be stopping by.
Upton advised DelVecchio of his need for an overall estimate of ROW acquisition costs for Phase III.
Siddall reported that the engineering design phase for Phase III would be 80% complete by April. Grading plans, permits and drainage are being resolved. There will be three drain outlets with the main one at Staebler Road, where alternatives are being considered.
DelVecchio explained some of the problems he is working on at the Astro-Cap site.
Landscape Consultant’s Report:
Hedberg has looked at the tasks to be done for 2006. The bids in 2004 included 2006 and were let to Margolis. Also a contract for the removal of the injured tree will be negotiated. The tree will probably be replaced.
Chairman’s Report:
Upton passed out a copy of the Scio Township DDA TIP Plan Timetable, which was prepared by Carlisle/Wortman and is included with these minutes. Jennifer Coe of C/W will be at the February Road Committee meeting and present a draft of the DDA extension plan. Upton discussed the time line and explained who is involved.
Holland made and Colvin seconded a motion to accept the timeline. All attending members approved the motion.
Upton passed out a projection of funding for Phase III. He estimated that the DDA might have to bond for 12.4 million dollars. We can’t take on huge projects until the existing bonds are paid off.
Upton reminded the Board of the joint meeting to be held on March 6, 2006 at 7:30PM.
Upton visited Joe Grammatico and presented him with a plaque honoring his long time service to the DDA.
Executive Director’s Report:
A balance sheet as of January 31, 2006 and a Cash Flow summary for the fiscal year to date were include with the agenda. DeLong noted that approximately $7,000.00 of interest has been added to the checking account since these reports were completed. DeLong asked if there were any questions. There weren’t any.
Other Reports: None
Old Business: None
New Business:
a. Invoices:
First Impression Printing $58.50
Hedberg Associates $480.00
Richard A. Delong $800.00
WCRC 2000 Note interest $5,424.30
Panera Bread $115.46
William Upton (Joe G. Plaque) $63.60
Total $6,941.86
Cornish moved and Colvin seconded a motion to approve the invoices as presented. There was a roll call vote: Bliss yes, Colvin yes, Cornish yes, Fox absent, Holland yes, Luckhardt yes, Nielsen yes, Upton yes, Weaver absent. The motion passed.
b. There was a discussion about the letter included with the agenda from MDOT requesting documentation of the value of the SAD for the Baker Road improvements. The local match will be $500,00.00, but there is a question of which of the parties to the agreement will receive the interest. Fecho will follow up and resolve the question. There was no motion.
c, There was discussion about a letter from Jerry O. Kooiman, State Representative, requesting information about DDA finances. A copy of the letter and copy of DeLong’s response was included with the agenda. It is not clear why the information was requested, but it appears that the Scio DDA has acted properly.
Discussion and audience participation: None
Adjournment:
Bliss moved and Colvin seconded a motion to adjourn the meeting at 1:22 PM. All attending members approved the motion.
