Scio Township DDA Minutes
December 11, 2006 @ 12:00 noon
Scio Township Hall
Ann Arbor, Michigan 48103
Chairman Upton called the meeting to order at 12:10 P.M.
Members Present: Colvin, Cornish, Holland, Luckhardt, Nielsen, Upton and Weaver (12:20
P.M.)
Members absent: Fox
Others present: DeLong, Del Vecchio, Fecho, Hcdberg, and Siddall
Holland moved and Colvin seconded a motion to approve the minutes of November 13, 2006 as revised. The motion passed by a vote of all of the members present.
There was no Road committee meeting in November.
Washtenaw County Road Commission Report:
Del Vecchio discussed a counter offer that a property owner had made to his offer. The counter offer was greater than the amount he is authorized to accept. Upton explained the leeway within which Del Vecchio is authorized to negotiate concerning offers and counter offers. Del Vecchio explained the factors affecting offers and counter offers. Del Vecchio requested that the DDA Board establish a ROW committee. Upton explained that a ROW committee would have the ability to approve offer and counter offer amounts. This arrangement will allow the Committee to make timely decisions. The DDA Board then approved the counter offer that Del Vecchio recommended on one particular property with a motion, including an amount not to exceed, by Holland and a second by Nielsen. The motion passed by a vote of all members present. Del Vecchio went on to describe the “art” of negotiation and ‘what the powers of the ROW Committee, if formed, would be.
Del Vecchio went through the Jackson Road Phase III Parcel acquisition list describing the status of each parcel. There was a detailed discussion about properties 33-35, due to utility relocation problems.
It was mentioned that there is an August 24, 2007 deadline when all ROW must be obtained. There was some discussion about requests for crossover locations by Siddall.
Siddall discussed federal enhancement grants and matching fund requirements. The WCRC could be the applicant and OHM is capable of preparing a request. Hedberg will work on the grant application and Siddall will help.
Landscape Consultants Report:
No report at this time.
Chairman’s Report:
Upton requested the authority to appoint a ROW Committee with the ability to approve Del Vecchio’s recommendations on ROW offers and counter offers. Fecho recommended that appeals could be taken to the full DDA Board. A motion was made by Cornish and seconded by Weaver to authorize Upton to appoint a ROW Committee, which can approve Del Vecchio’s offers and counter offers with the right of appeal to the DDA Board. The motion was approved by all of the members present.
Upton proceeded to appoint Cornish, DeLong, Del Vecchio, Fecho and Holland to the ROW Committee with Fecho acting as the contact person.
Upton announced that DeLong has agreed to continue on as Executive Director, but that he will not be available in the month of March, 2007.
Upton said there is a need to replace Bob Bliss as Secretary/Treasurer. There was some discussion as to who would be Bliss’s replacement. Weaver moved and Colvin seconded a motion to appoint Holland as Secretary/Treasurer. The motion passed by a vote of all members present.
Township Manager’s Report:
Fecho said that the bonds had been sold at an excellent rate of 4.0%. The funds from the bond sale will arrive on December 14th Future bonding was discussed.
Executive Directors Report:
The following items were delivered with the agenda:
i. Balance Sheet as of November 30, 2006
ii, Cash Flow Fiscal through November
iii. Investment Summary-Ann Arbor Commerce Bank 12-2-06
iv. Checking Account-United Bank & Trust-Washtenaw 12-4-06
v. CD at United Bank & Trust as of 12-4-06
Other Reports: None
Old Business: None
New Business:
Invoices:
Reading, Etter & Lillich $120.00
MCM Group, Inc. $125.00
Mancino’s $143.70
The Bank of New York $812.50
SourceMedia $1,500.00
i-Deal $1,250.00
Hedberg Associates $540.00
Soil and Materials Engineers, Inc. $4,691.13
Richard A. DeLong $800.00
Panera Bread $123.21
State of Michigan (filing fee) $1,100.00
Total $11,205.54
Holland moved and Nielsen seconded a motion to pay the invoices as presented.
Roll Call: Colvin yes, Cornish yes, Fox absent, Holland yes, Luckhardt yes, Nielsen yes, Upton yes, Weaver yes
Discussion and Audience participation: None
Adjournment:
Cornish moved and Holland seconded a motion to adjourn at 2:25 P.M. All members, who were present, approved the motion.
