October 12, 2009
Scio Township Hall
Members Present: Arbour, Clark,
Members Absent: Cornish, Fox, Rae and Weaver
Others Present: Del Vecchio, Egeler, Fecho, Hedberg and Siddall.
Chair Arbour called the meeting to order at 12:05 p.m.
Audience Participation: There were no visitors present who wished to speak.
Minutes:
A review of the minutes of September 14th was postponed until next month to give members more time to review them.
The notes from the 9/24/09 Roads Subcommittee meeting were received and filed.
Del Vecchio reported on Right-of-Way activities. On parcel 31, mitigation has been completed. On parcel 32, Print-Tech, facilitation begins in Court tomorrow, a trial date is scheduled in January, and our counter-offer is still on the table unaddressed by the Plaintiff. Parcel 38 has been deeded to the WCRC with possession in January of 2010; Leasing of the parcel is being explored; liability insurance has been arranged for approximately $1000/year. Parcels 49-51, Lowes, are generally complete. Parcels 169-170, Birchwood, a drainage easement is needed. Parcel 179, Acree, has been settled. Parcel 182A,
Siddall reported that a traffic switch is expected to occur tomorrow onto the south side pavement. Restoration work is underway on the south side of the road as well as completing median work and the cross-overs. Great Outdoors has been contracted to do the brickwork at Arbor West. She is monitoring the landscape work. There have been cost overruns in completing the asphalt driveway connections in the approximate amount of $75,000. Also, the materials testing firm is approaching the contractual maximum and any excesses they propose need justification. Overall, the project generally appears within the budget, with water main under budget and sanitary on budget; roadwork is close to budget and within contingency allowance; construction engineering is on budget.
Landscape Consultant’s Report: the last lawn mowing for the year is complete.
Chair’s Report: Chair Arbour had no report.
Township Manager’s Report:
There was a brief discussion of a possible grand opening of the Jackson Road, with a decision that it might better occur, if at all, in conjunction with a Jackson Road Cruise in May of 2010, assuming that it occurs.
NEW BUSINESS
Financial Report:
Sandy Egeler advised that the DDA had received the summer tax revenues from the Township and that they were in the process of being invested. Plante Moran will be preparing the excess capture report.
The current financial report was received from Egeler. The following invoices were presented for payment (note that the WCRC numbers have been modified from those presented due to a computational error ($1135.90) and Board members were sent a revised list immediately following the meeting):
Sandra J. Egeler $ 400.00
MCM Group (insurance) $ 125.00
Margolis (remediation work) $ 664.00
Spark (dues) $ 5,000.00 Washtenaw County Road Commission $ 747,561.82
Taxing Units (75% of summer split back) $ 2,441,070.00
Total $ 3,662,945.82
Upton moved seconded by Mayo, to authorize the DDA to pay the foregoing invoices. On a roll call vote, Arbour, Clark,
OLB BUSINESS:
There was a discussion as to when the DDA might schedule an informal discussion about the DDA’s priorities and how the DDA’s funds might be best allocated in the future, particularly in light of the economic study the DDA funded. Also, understanding that the Township is in the process of establishing an Economic development Committee, how the DDA can work with that Committee. Bill Upton agreed to update his spreadsheets. It was thus agreed that at the upcoming November 9th meeting, the DDA would complete its regular agenda and allow an hour to an hour and a half for an informal discussion of future priorities and expenditures following the regular meeting.
Adjournment:
A motion was made by Mayo, seconded by
